Board Management Software is a secure app or website that assists in streamlining meeting management and governance. It offers a range of tools that support the entire board cycle from meeting preparation, to record keeping, to data analytics.
While it might be tempting to use low-cost software or free board portals to save money, these choices usually come with a cost in the form of inadequate training and poor customer service. If new directors aren’t given adequate training during their initial period and support, they may be left to search and peruse without understanding the capabilities of the system. This can create security vulnerabilities because the user who isn’t trained could accidentally expose data that is not authorized to systems they shouldn’t.
Additionally, the majority of free software for managing boards lacks top-tier data security that’s essential for protecting sensitive information. With numerous media reports of hacking and data breaches board directors need to insist that every system they utilize to conduct business be firmly secured. Contrary to this, industry-leading board portals feature multiple layers of stringent security features that allow users to control access permissions so that each user is able to see only what they are supposed to see. This helps ensure that meeting documents and related materials are shared only with the right people, reducing the chance of confidential data exposures. It also allows the archiving of meeting records and other materials from meetings a breeze. These documents can be immediately uploaded and shared with a large audience via a virtual space. This alleviates the burden placed on board members who need to manually file these materials after each meeting.
www.boardroomworks.com/code-of-conduct-for-virtual-board-meetings/